Calculating Business Risks

Posted on: 7 August 2019

Despite the fact that our interpersonal communication methods are increasingly transitioning to processes like text and email, voice communication is still an essential and efficient part of any business. A good business phone system is vital whether your business is large or small. However, voice communication has been transformed and improved by internet and wireless technology just as it has transformed our methods of personal communication. The perfect example of this is voice over internet protocol phone systems or VoIP systems. VoIP is a phone system that allows users to make voice calls using a digital broadband internet connection instead of analog phone lines. Here are four business advantages to switching to a VoIP system.

Cost Effective

The most obvious advantage to using a voice over IP system in your business is the cost of the service. Internet calling rates are much cheaper than the cost of using analog landlines to make phone calls, especially if your company has to communicate internationally on a regular basis. One cost that is immediately eliminated is setup and installation of phone lines. Because a VoIP uses the internet, the only installation you have to worry about is a good Internet broadband connection. Companies that switch to a VoIP reduce their telecommunication costs by an average of 25 to 60 percent.

Long-Distance Calling Is Easier

When you're using a broadband connection the location doesn't matter, so VoIP providers typically charge a monthly fee for all types of calls including local, long distance, and international. Those fees are much lower than the cost of nearly every traditional phone company for long distance calling. Additionally, because a VoIP is based on broadband connection, your international calls will be clearer with a more reliable connection than an analog signal.

Easily Scaled Up or Down

Another advantage to the VoIP is the ability to scale your phone use either up or down with ease. Adding additional analog phone lines to a business requires physical installation but adding additional VoIP lines is easy and quick. Most VoIP providers offer the option to easily add or delete users or scale your plan up or down according to your needs. This offers great flexibility for a rapidly growing business that adds new employees consistently.

Hardware Flexibility

A huge business advantage to a VoIP is the flexibility of the phone hardware. You can use a VoIP with a traditional analog phone using an analog telephone adapter or ATA, so if your business has already invested in a phone system, you can use your existing hardware. You can also choose an IP phone which has an Ethernet connector rather than standard RJ-11 phone connectors to easily connect to your broadband router. You can also choose a computer-to-computer system that requires only software and a simple headset.