Calculating Business Risks

Posted on: 29 June 2020

If you are planning an outside event, renting a tent is the way to go. A tent allows you to hold a party outside but provides shade from the sun and protection if the weather takes a turn. When it comes to renting a party tent, there are a few things you are going to want to ask the rental company about the tent rental process.

#1: Find Out How to Secure the Tent

Not all party tents are secured the same way. Before you finalize the rental of the tent, you need to find out how to secure the tent. How the tent is designed to be secured may impact where you can put the tent.

For example, a tent that requires stakes in the ground would need to be set up on a lawn. Some tents have to be secured into the ground, and with other tents, you can use a concrete block tethering system.

Make sure the tent you rent will work in the space where you want to put it. Communicate with the party rental company to ensure compatibility.

#2: Find Out About Setup and Take Down

Second, you need to inquire about how the setup and take down process works. Are you required to set up and take down the tent yourself? Can you pay to have the company install and take down the tent?

Or can they set up the tent for you and can you take it down? Putting up a large party tent can be a laborious process, so if you don't have a few people to help set up the tent, it can help ease the stress of setting up for your party by having it professionally set up and taken down.

#3: Find Out About Continued Assistance

You may want to see if the company will keep someone there during your event to help take care of the tent.

If the tent has walls on the side that can be raised or lowered or has fans or an air conditioning system, it can be nice to have someone on hand who is skilled with taking care of the tent during your event. This can allow you to focus on the event, instead of focusing on how to take care of the tent.

#4: Find Out About Emergency Situations

Finally, find out about how the tent will withstand an emergency.

Can people stay in a tent if it is raining? Can you continue to use the tent in high winds? Find out what type of weather events the tent can withstand.

You need to make sure the tent will be able to withstand whatever type of weather you think may occur during your event and have a back-up plan if the weather becomes unstainable for people to stay safely in the tent.

When hosting an outside event, a big party tent can allow you to enjoy the outdoors with a little more comfort. When renting a tent, you need to find out how to secure the tent. Be sure to inquire about set up, take down, and assistance with managing the tent during your event. You may need to pay extra for this service.

For more information, contact a party tent rental service.